05.3 Documentation of AI system impact assessments

The organisation shall document the results of AI system impact assessments and retain results for a defined period. This control is essential for maintaining governance and ensuring that AI systems are managed responsibly. It should be applied consistently across all relevant organisational processes and reviewed periodically to remain effective.

Business Requirement The purpose of this control is to safeguard organisational integrity, compliance with legal and regulatory requirements, and to promote trustworthiness in AI systems. It ensures that risks are mitigated and that the organisation’s objectives for responsible AI use are achieved.

This section includes several considerations, such as key roles, resources, and compliance measures, summarised for clarity. Organisations should implement this control by establishing clear procedures, assigning responsibilities, and maintaining accurate documentation. Practical steps include integrating this control into existing governance frameworks, training relevant personnel, and monitoring compliance through regular audits.